WinMPM Description

WinMPM Features

§ Runs on Windows 95, Windows 98, Windows ME, Windows XP, Windows 2000, Windows for Work Groups and Windows 3.1.

Intuitive, easy to use, point and click Windows style interface. Windows event - driven programming allows you to use only as many features as you want or need. Customize your desktop to retain the setup desired. Cascade screens for easy view. Center screens to retrieve “lost” Windows. Expand or contract most screens to view data or make room for other programs.

§ Multi-practitioner, Local Area Network

1000 practitioners, each with 64,000 patients. Maximum of 1,000,000 patients in multi-provider practice.

Powerful server based design yet with seamless local user customization of most features.

Friendly, individual computer workstation setups for each practitioner that displays only the information relevant to that practice. Reduced information on a need to know and need to use basis. (You won’t have a lot of other user’s special requirements cluttering your desktop or access to the program.) Integrate the front desk, the billing office, the administrator, and the providers while maintaining confidentiality and control over access to, and change of, financial and clinical information.

Hierarchical levels of optional passwords that allows administrator and user control of access to critical data.

Powerful integrated database that allows common access by optional password to the entire practice data.

§ Appointment Scheduling and Patient Management From the Front Screen

Don't get lost in a million Windows' windows. WinMPM allows complete patient operation from the front screen once the initial data is entered. Extensive defaulting allows the user to rapidly progress through a days schedule with little need to access cumbersome layers of other screens. Directed (modal) and free form (modeless) access to those screens is available, depending on the implicit requirements of the task.

Drag and drop appointment scheduling from patient list or use the appointment ‘speedfill’ feature which allows the user to begin typing a patient’s name and then select from the list of patients which meet the typed pattern. Select from available appointment slots or a future open appointment date list. View any point in your schedule, backwards or forwards with the click of a button on the calendar. Weekday and weekend displays available. View all of the available appointment commitments into the future for a given appointment time in your schedule. List a range of past, future (or all) appointments for a selected patient, and click on any displayed item to view the calendar for that date. Then move, change or delete an appointment if desired. Appointment schedule filled? Use the convenient waiting list feature that allows you to assign patients according to yours and the patient’s scheduling needs. List all of the next available open appointment times in your, or if permitted, your office mates’ appointment schedule.

Drag and drop patient appointments within a displayed calendar period. Right click on the patient on any appointment date to move patient across calendar periods. ‘ Undo’ feature allows user to undo a moved appointment across calendar periods.

Master scheduling and automatic entry of repetitive items, patients or events into that schedule by the master schedule. Collision checking protects you from overwriting already scheduled appointment. Easy override of master schedule functions on a daily basis.

Powerful ‘ scrolling bulletin board’ on the front screen which allows for rapid review of key clinical and administrative data for each patient, either automatically accessed by a time focused event trigger when the time for a patient on the appointment schedule arrives, or by individually clicking on a patient in the schedule or in the patient list. This is an incredible tool. It presents a complete and detailed breakdown of all the charge components for the patient, and two insurance companies, with a complete calculation of coordination of benefits in advance for any given CPT code. See all the relevant aged financial data, the current charge and payments; recall dates, important telephone numbers, and last and next appointment information. Immediate information about current medications, important flagged medical conditions, and next due prescription refills is displayed. Complete, condensed managed care information, including the number of remaining sessions or days before the next managed care contact is due.

Key ‘ warning lights’ for each patient, individually programmable, showing when prescriptions, lab, managed care reports, recall, billing, or required entry of more information is due. When a patient is select, the ‘ warning lights’ are displayed on a panel next to the lower right corner of the analog clock. (‘ Warning lights’ are only display if the patient is selected for display.)

Immediate telephone calling to patient’s home or work number, their pharmacy, their lab, their insurance companies, and their managed care companies with a click of the mouse from the front screen. Auto redialing for busy signals, etc.

‘SpeedFill’ entry feature to search for any patient in the database. Customize your view of the client database to include all patients (with proper password authorization), only your active patients, or inactive patients, or both. Limit the scope of patients accessed to a fixed number yet have continuous access to any range of patients. This limit list feature speeds the program and your use when the database of patients becomes large.

Immediate display on accessing patients of all of their detailed, preprogrammed, (or entered at the time of display), financial information in editable text boxes. Complete advance allocation of charges to insurers and patient, including sophisticated coordinated calculation of benefits by pre-calculation of limiting charge, reimbursement and write-offs for any given CPT code with any combination of insurers. This editable feature augments the ‘ scrolling bulletin board’.

Quick enter a new patient who calls for an appointment from the front screen. Just get the bare necessities at the time of the call and quickly enter that patient into an appointment slot. Fill in the detailed patient information when the patient arrives for their first appointment.

Countdown timer for patient sessions with silent or auditory notification.

Immediate access from the front screen to other screens with specific information relevant to the selected patient including access to: patient records edited by your Windows word processor and stored on your local or server computer; prescription history and prescription writing; lab history, entry of lab results and lab ordering including setting future lab orders for the patient; specific administrative and insurance information for the patient; immediate production of a bill or HCFA-1500 form; registration of current of future ‘ tickler’ notes about the patient; and access to the open-item accounting ledger for any financial detailed information. Use the extremely convenient Daily Notes feature that is a custom sized and positioned scratch pad for information that the user would like to access and save.

Auto-size and configure the screen for your personal preferences and/or the number of appointments on your appointment schedule. Show or hide your appointment schedule, scrolling bulletin board, and patient list for privacy or to show selected data to a patient from your computer without compromising the confidentiality of others clients/patients.

§ Financial Practice Management

Complete open item accounting system. Complete filtering by date, cross-reference date to a CPT event, or entry type. Complete details of allocation of charges to insurers and patient, as shown in summary on the front screen, across the filtered range selected.

Open item sorting and accounting made easy by specification of which items are incomplete, and which items remain open. Easy, in place editing of open item account for new, update and delete events. Delete features allow user to filter the deletion event on a number of parameters.

Insurer notes about any given item in need of special consideration including entry information for the date, party, and result of contact.

Easy and complete entry of service and payments from the front screen. 1) Services can be recorded in a number of ways: A) Individually enter services for any given date by selecting the patient and setting the date and altering any default charge information. B) Batch record over a range of dates for all the items in the provider’s schedule by using the preprogrammed or default values for each of the patients in the appointment schedule. Set the batch recording to review each item before it is recorded, or allow for auto-recording. (Do your billing once a day, once a week, once a month or at any interval with a few mouse clicks!). C) Select a given patient and use the multi-entry feature by typing an ‘ m’ in the ‘ As of’ date or right mouse clicking on the calendar. Then just click on the days to enter the services over any range of months and the program will auto record the services. D) Edit the items directly on the open-item ledger screen. 2) Payments are recorded from the front screen, or entered directly into the open item accounting ledger (not recommended because of the complexity of the information needed for entry). By selecting the Show Event command, a panel for entering payments, adjustments, etc. is displayed with options to record any given type of payment, from any given payer source. After the total dollar amount of the payment is entered and the Record Event command is clicked, a panel opens displaying how the charge should be allocated over the range of remaining open items for that given payer (i.e. insurer or patient). Options are available for sequential, proportional, or specific allocation. Any individual payment/charge item history can be reviewed with all of its components by double-clicking on any entry item. A sub-grid will open and display the items.

Extensive duplication checking warns the user when a repeat event seems to be occurring, preventing the user from inadvertently recording duplicate financial information.

Individual provider payment records for all receipts automatically tracked for use by the provider or the system administrator. Use this handy feature to prepare deposit slips or review income trends, or prepare year end income information.

Bill at time of service, and/or in batch for all, or only selected patients, at any one of a number of preprogrammed, or user entered, time ranges. Auto entry of billing event directly into accounting record. Use provider created letterhead (for plain paper) or pre-printed stationery.

Bills are easy to understand and provide complete current and past itemization of all billing items. Summary information that is easily understandable by patients represents complete open item accounting calculations.

Produce HCFA-1500, or ‘ complete’ bills. Customize each bill’s information, for each individual patient’s requirements, by a combination of bill selection and entry of relevant information in the patient insurance and demographics screen.

Complete electronic medical records transmission. Various electronic medical claims vendors can be used with WinMPM. National Standard Format files for electronic transfer can be generated in NSF 1.03 or NSF 2.0 formats. Vendors may be available for easy electronic processing. Participation, access, and/or per claim charges may apply.

Current EMC features include automated entry of provider selected protocols, ‘remembering’ of all past transmissions and messaging from selected electronic claims processors (- your record of transmission and receiving systems verification of transmission). WinMPM provides for re-transmission.

§ Practice Reporting:

There are more than 30 reports most of which can be ‘ filtered’ on a number of criteria which allow the provider and administrator complete information about the nature of the practice. Information sorted on CPT, ICD, Insurer, or combination of Insurers, Service location, Place of Service, and Type of Service, give a complete financial and clinical picture of an individual provider and/or the complete practice.

§ Clinical Practice management

Complete prescription ordering, record keeping and printing. Program automatically calculates for most provider instructions the renewal date due for the next prescriptions. Track up to eight active prescriptions per patient. Use provider defaults or individualize the advance warning for prescription renewal. A ‘ warning light’ appears when a prescription renewal is due within the selected time frame. Auto dial the patients selected pharmacy for new prescriptions and auto enter them into the patient’s clinical record. Prescription tracking and filter selection available to view the use of specific medications.

Complete lab ordering, record keeping and printing. Use provider defaults or individualize the advance warning for lab renewal. Specify lab tests to be ordered in advance, a feature which allows the provider to ‘remember’ future required lab tests at the time of a current appointment. A ‘warning light’ appears when a lab order is due within a selected time frame. Auto dial the patient’s selected lab for new lab orders and auto enter the order into the patient’s clinical record. Lab tracking and filter selection is available to view the lab results, including tracking on normal, and abnormal lab findings. Have administrative personnel enter lab results which providers can view them from their own workstation with the click of a button.

WinMPM provides easy and immediate access to patient clinical records. Optionally auto record visits and leave the record ‘open’ to enter progress notes. Patient initial contact sheets and managed care report forms are available. Use the ones supplied or make up your own with your word processor.

Manage ‘Managed care’ with a countdown by the number of visits, or with the expiration of authorization date features. WinMPM automatically counts and tracks appointments, and notifies the provider with a ‘ warning light’ on the front screen when a managed care report is due.

Patient recall ‘warning lights’ are displayed when a patient is due, or overdue, for an appointment.

§ Administrative management

Multilevel password access and authorization. The program is highly configurable to multiple levels of access in order to change, view and/or record data.

Utilities allow for the management of, view of, and maintenance of databases.

Back-up and archive utilities, and retrieve from back-up and archive utilities allow for maximum safety and flexibility. Auto hard drive back-up intervals determined by the administrator. The program allows the administrator to streamline the financial and appointment schedule records by archiving records from before a specified date. If records need to be retrieved, archived files can be re-merged, in a sequential order, with the current database to restore access to that past information.

‘SpeedQuick’ letters allow the provider to pre-define repetitive communications and use them to send to any or all members from one of six selected groups letters. (E.G. Send notice to all locations where services are provided of a change in an insurance carrier. Send selected patient’s who take Lithium to not use a particular preparation. Send thank you notes to any referral source each time a referred patient is seen.)

Practice Reporting: Information about provider appointment scheduling and utilization, as well as complete financial and clinical reporting is available.

Interface and start other programs from within WinMPM. Access users word processor, communications program, calculator, and for network enabled setups, mail programs.

§ And more ....

System Requirements:

Preferred system requirements:

Pentium, Pentium II – IV, Cyrix 6x86 or 6x86MX, or AMD K6, K7, or Althon 166 MHz or higher.

32 or 64 mb dRam preferred, depending upon Windows operating system. (Windows 2000 and Windows XP will probably require 128mb for the operating system.)

1+ gigabyte hard drive - WinMPM requires about 100 megs on the server computer and 5 megs on the client computers. (This need will vary depending on the number of users, clients and particularly the number of financial transactions. It is based on keeping 100,000 financial records, and 3 years of 90 patients per week of practice schedules for 10 providers. This is an estimate and does not include backups. Data older than three years may be considered for archiving, maintaining the maximum required size at approximately this level. Requirements for workstations are much more modest. Depending upon where the patient clinical records are stored, and their size, provisions should be made for their additional storage requirements.)

Windows 95, Windows 98, Windows Me, Windows XP or Windows 2000 and higher. While one instance of WinMPM runs well in any Windows environment (even then system resources are quickly depleted by running any additional programs), two or more instances of WinMPM can be run simultaneously, but barely, if at all, in any of the early version of Windows 3.0/3.1/Windows for Workgroups.

The higher the resolution the better. Portables and CRTs should have at least 600x800 and work best at 1024x768 and higher. With a CRT color monitor a refresh rate at 70+ HZ for 1024 x 768 resolution is strongly advised.

a modem for electronic transfer

Optional but strongly advised: a large addressable backup storage device, such as Iomega Zip 100 – 250 Mb drive, the Compaq 125 Mb ‘ floppies’ or CDR. This makes for quick and easy backup and storage.

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